Uploading Training Records - Migrating records from another Learning Management System

On the Skillcast portal, you can bulk upload activity and event training records. This makes it easy for your to import or migrate records onto the portal and have them all in one place.

For example. you may want to upload training records for an Anti-Money Laundering course completed on another Learning Management System. You can roll out the same courses or the Skillcast equivalent and upload records for users who have already completed the courses on another LMS. In this way, you can have a full picture for reporting purposes.

Before you upload your records you will have to ensure there is a learning path with the activity in to upload the records and that the activity has a category.

1. Click n Management Console at the top of your homepage and Click on Content Management from the right-hand-side menu called ‘Management Console’.
2. You can then use the search form to search for an existing learning path using a keyword or you choose a domain and hit search to find all learning paths in that domain. Click on the learning path code you are looking for.
   
3. Click on 'edit content'  and click edit next to the activity, make sure a content category is selected from the drop-down and click update.  

Once you have done this you can now upload your records.

1. Click on Management Console at the top of your homepage and click on User Management from the right-hand-side menu called ‘Management Console’.
2. Click on Upload training records
3. The search form will allow you to choose a content category or type in keywords and click search for results.
4. From your search results click on the title of the activity you want to upload your records against. 
5. You will then choose which user domain you want to upload the records for, if you have multiple user domains you will need to do multiple uploads
6. Once you have chosen a user domain you will see a drop-down to change the Unique Identifier you will use to match your records to your users, you will only see multiple options here if you are storing various forms of Unique Identifier (Email, EmpID). You will also be able to download a template excel to put your records into. This is important as your records will need to be in this format when you upload.
7. On the downloaded template, you will have 6 columns where you can put data in.  The minimum you will need to complete is your chosen Unique identifier, Lastname, Startdate and Status.
   
   You can have the following values as Status:
   
   Completed
   Incomplete
   Failed
   
   
   Here is an example of a completed template:
   
   
   
   
8. Once all the information is in the template save it to your device and choose file and click Upload Training records
9. The page will then show how many training records are successfully uploaded and if there are any invalid records. you will be able to download an excel of the invalid records and see the reason the records could not be uploaded.
10. If you want to add a comment or upload an evidence file for the completed records you can do this here, when you are happy click Create training records to complete the upload.