To add a new events sessions to an event in the Event Management System, you will need access to the Management Console and access to the Events Management
Before you can create an session, you will need to create an event, please refer to Adding a new event article for more information.
To search for an event, go to Management Console and select Event Management. Select Search courses and events and use the search filters like Domain and Keywords to find the event and click Search.
Under the Search results, select the relevant event and click on the Edit button on the right hand side to start adding new sessions by completing the fields below and clicking Create Session.
|Location||the location of the event e.g. London|
|Target Audience||a text field that will help the user identify is the event is appropriate for them e.g. customer support team members|
|Approval Type||this will set the approval rule to be either automatic, line manager approval etc|
|Maximum Attendees||the maximum amount of delegates able to book. Once the enrolment numbers reach this number, no more bookings will be received|
|Minimum attendees||the minimum amount of delegates needed before event will be confirmed|
|Instructor||The person who is running the course : adding an instructor can also be used in the reporting, this can be free text or a list of presets.|
|Timezone||Portal Time zone default will be Europe/London. You can add more time zones to your portal if appropriate.|
|Enrolment Deadline||The deadline for any booking to be made before the event enrolment is closed|
|Session specific information||Enter information here you want to be sent to the user in their approval email. This can include type instructions, images and links.
This tag should be on the email template [eventSessionDetails]
|Session specific email details||Enter information here that you want to be sent to the user on their approval This can included type instructions, images and links.
This tag should be on the email template [eventSessionEmailDetails]
|Start Date||the date of the event - if you event is multiple days, you will need to complete this for each day|
|Start Time||the time of the event - if you event is multiple days, you will need to complete this for each day|
Any room details for the event - if you event is multiple days, you will need to complete this for each day
|Attending details (Approved only)||
You can add addition room details or web conferencing details to appear when the user's booking has been confirmed.
1) on screen (if auto approval booking)
2) in the body of their approval email
3) in the ical attachment with their approval email