If a submission requires approval, and based on the thresholds and approval rules included within the register workflow, you should receive an email notification asking you to approve a submission.
Once you have logged into the portal and access your Register page or category and click on the My Approval tab. You will be present with all the current submissions awaiting approval and the current status.
Select the relevant submission and review the details. You will have three options, Approve; Decline or Ask for additional information.
You will need to provide the relevant information in the comment box provided and select the Decline button.
Your comments, along with the date and time stamp will be displayed in the comment audit log, and the submitter will receive and email notification and can review their submissions and status update under their My Submission tab.
For more details on how the submitter can review their submissions, please refer to Review my Gifts and Hospitality submissions
Once the submission has been declined and the approval workflow completed, the status is updated and you are no longer able leave a comment against the submission. This submission should now be removed from the My Approval tab.*
*Please note: if your approval rules and workflow requires multiple team members to approve the submission at a specific approval level then the submission will remain in the My Approvals tab until everyone has responded the submission.